Accessibility at DPLAfest

Getting to DPLAfest

Harold Washington Library Center

  • All DPLAfest attendees will use the accessible library entrance at 401 S. Plymouth Court.
  • All public restrooms are accessible. Public restrooms are located on either side of the elevators on Floors 3-9, and near the meeting rooms on the Lower Level in the Complex Lobby.
  • Elevators to all floors are located off the Plymouth Court lobby. Escalators are available through the core of the library on floors 3-9. Escalators to the Lower Level are available from the Grand Lobby.
  • All session rooms and event spaces can accommodate participants in wheelchairs.
  • Service animals are permitted in the library, as per the Library Use Guidelines.

Accommodations at the Conference

Please let us know about any required accommodations when registering for DPLAfest. DPLA will be in touch with you and will do our best to ensure all participant needs are met.

We will make every effort to accommodate participants’ dietary restrictions and clearly label designated meal choices.

Guidelines for Presenters

Presenting at DPLAfest

  • Not all session rooms will have microphones, but please use microphones whenever possible.
  • If you are using audio or video as part of your presentation, select clips with closed captioning whenever possible.
  • We strongly encourage all presenters to make their slides or other presentation materials available to participants. To upload materials to the conference program, login to your profile on Sched, select your session, and upload your presentation materials. For assistance accessing Sched or uploading materials, email Samantha Gibson at samantha@dp.la. To share materials during your talk, we recommend providing an easy-to-read shortened link at the beginning so that participants can view your slides, follow along, and take notes.
  • All DPLAfest presenters and participants will be using Chicago Public Library’s public Wifi network. Make sure your presentation is saved on a flash drive or your computer (rather than relying solely on Google Slides, for example). Please be cognizant of limited bandwidth if you ask or expect participants to download large files, etc.

Preparing Slides

  • Provide slides or presentation materials in a file format and design that will display correctly on both Macs and PCs.
  • All lightning talk slides must be submitted to DPLA in advance of the conference by April 8, 2019. Slides should be emailed to Katie Daly at katie@dp.la.
  • Please consider the following guidelines, adapted from Code4Lib, when designing your slides:
    • FONTS: Choose readable sans serif or serif fonts. Generally avoid script, monospaced fonts, or fonts with very thin lines. Use underlining, italics, and boldface sparingly. Aim for a font size of 20-30 point. Generally, do not go below 18-point for slide content (if you plan to share your slides with the community, it’s okay to use smaller fonts for references and URIs).
    • COLORS: Choose text and background colors that have good contrast. You can use a contrast checker to check for good contrast. For color blindness considerations, add patterns or labels in graphs and charts. This is especially important if are using either red-green or yellow-blue color combinations.
    • VIDEO & ANIMATION: Avoid blinking text and animations that endlessly repeat. If your presentation features lots of animations, videos, etc., please include a warning at the start of your talk. This is especially needed if any contain lots of flicker. If a video contains sound or dialogue, please try to use a version with captioning.
  • Consider including speaker notes with your slides if your file format allows.
  • The size of the projection screen or monitor varies by room. Avoid text-heavy slides and small font, which will be hard to read in the event your presentation room has a smaller screen.
  • View accessibility recommendations for specific file formats:

Discussing Accessibility at DPLAfest

We strongly encourage all presenters to look for opportunities to use their sessions to discuss and share their approaches to incorporating accessibility best practices in their work. If your session will include content that addresses accessibility, please email Samantha Gibson at samantha@dp.la. We will be identifying sessions with accessibility content on the event program.